Parent Organization 2012-2013President: Adrienne Sumsion President-Elect: Stephanie Freeman Secretary: Shannon Arnoldsen Treasurer: Alicia Bender Teacher Rep: Jenni Klein Teacher Appreciation:
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Angela Silva (parent) Marci Hansen (parent) Barbara Stallone (parent) Emily Andersen (teacher) DeLaina Tonks (Director)
Open High School of Utah Parent Organization Bylaws
Article I. Name
The name of this organization shall be the Open High School of Utah Parent Organization, hereafter referred to as the OHSU Parent Organization.
Article II. The Vision of the Open High School of Utah
The Open High School of Utah is a public charter school designed to meet the needs of the 21st century student. As an online school, we combine state of the art curriculum with strategic one-on-one learning. Instruction is individualized allowing students to work at their pace and to provide maximum flexibility that is student-centered. Our delivery of education is responsive to the needs of each learner, and eliminates the negative aspects of a one size fits all system. OHSU provides a choice, not the choice for students and their families.
Article III. Mission Statement
The OHSU Parent Organization mission is to involve parents in enhancing, supporting, and protecting the vision of the OHSU of combining state of the art curriculum and strategic one-on-one instruction. To accomplish this mission the OHSU Parent Organization shall:
1.Be supportive of the vision of the OHSU, the OHSU Director and the OHSU Governing Board
2.Encourage parental involvement so that parents and teachers may cooperate intelligently in the education of OHSU students
3.Promote School Spirit
4.Raise funds to assist in running its programs and activities
5.Provide opportunities for the students of OHSU that are not within the scope of the school budget
6.Work with the OHSU Student Council to provide social activities for the students at OHSU
Article IV. Membership
1.All parents or legal guardians with a student enrolled in OHSU are members of the OHSU Parent Organization, no dues are required for membership.
2.All OHSU Parent Organization members are encouraged to attend the General Board meetings. Concerns may be addressed during these meetings, provided the issue has been placed on the agenda prior to the meeting.
3.Each OHSU Parent Organization member may make motions and/or serve on committees.
Article V. OHSU Parent Organization Officers
1.The OHSU Parent Organization Executive Board shall consist of a President, President-elect, Secretary, and Treasurer and shall operate under the direction of the OHSU Director.
2.The OHSU Parent Organization General Board shall consist of all OHSU Parent Organization Executive Board members as well as members who serve as committee chairs.
3.Board members shall serve on a volunteer basis for a term of one year (July 1st through June 30th) and serve no more than two consecutive terms in the same office. A person shall hold no more than one elected position in the OHSU Parent Organization at a time.
4. For OHSU’s start-up year of 2009-2010, the OHSU Parent Organization President shall be appointed by the OHSU Director. The President-elect, Secretary, and Treasurer may be appointed by the OHSU Parent Organization President.
5.For each year following the start-up year, the OHSU Parent Organization Executive Board positions shall be filled by a majority vote in an election held at a General Board meeting in May.
6. In the case of a vacancy in the office of President, the President-elect shall become President and the OHSU Parent Organization General Board shall select a new President-elect. For a vacancy occurring in the positions of President-elect, Secretary, or Treasurer replacements shall be appointed by the remaining OHSU Parent Organization General Board. In the event that both the offices of President and President-elect are vacated at the same time, the remaining OHSU Parent Organization General Board may assume the responsibilities of the two offices until replacements are selected.
7.An officer of the OHSU Parent Organization may be removed from office by a majority vote of the OHSU Parent Organization Executive Board.
Article VI. Elections
1.The OHSU Parent Organization General Board shall function as a nominating committee for the OHSU Parent Organization Executive Board elections.
2. Nominations must be posted by March 31st.
3. Any member of the OHSU Parent Organization may submit additional nominations, in writing, to the OHSU Parent Organization President one week prior to the General Board meeting in April. Such nominations need to be signed by the nominee, and must be posted 48 hours prior to the meeting. All nominees will be presented to OHSU Parent Organization members at the April meeting.
4. In the absence of a candidate for any position, an opportunity shall be given for nominations from the floor. Only those who have consented to serve shall be eligible for nomination, either by the committee or from the floor.
5. Notification of the election will be posted at least 14 days prior to the General Board meeting in May. Elections shall be done by ballot.
6.The newly elected Executive Board members shall assume their official duties on July 1st and serve in their respective capacities until June 30th of the following year.
7. With the exception of the start-up year, it is suggested that the office of President shall be filled by the person who has served as the President-elect, or has served for at least one year on the OHSU Parent Organization Executive or General Board.
President Article VII. Duties of Officers
The OHSU Parent Organization Executive Board shall:
1.Develop the OHSU Parent Organization Annual Budget.
2.Establish and oversee committees to conduct the work of the OHSU Parent Organization.
3.Establish fundraising programs.
The President shall:
1.Preside over all OSHU Parent Organization Executive and General Board meetings and call those meetings to order.
2.Receive reports from the President-elect, Secretary, Treasurer and Committee Chairs.
3.Appoint all OSHU Parent Organization Committee Chairs, with the approval of the Executive Board, and oversee activities, events and plans.
4.Report quarterly to the OHSU Governing Board.
5.Coordinate with the OHSU Treasurer regarding all OHSU Parent Organization finances, and serve as an authorized signatory on all OHSU Parent Organization accounts.
6.Review all information distributed by OHSU Parent Organization committees prior to approval by the OHSU Director.
7.Cast the deciding vote, in the case of a tie, at all General or Executive Board meetings.
8.Perform other duties as may be assigned by the OHSU Director or OHSU Governing Board.
The President-elect shall:
1.Attend all OHSU Parent Organization meetings.
2.Assist the President as needed and perform the duties of the President in his or her absence or inability to serve.
3.Assist the President in overseeing committees that report to the OHSU Parent Organization Executive Board.
4.Prepare to become the President for the following year.
5.Perform other duties as may be assigned by the OHSU Parent Organization President.
The Secretary shall:
1.Attend all OHSU Parent Organization meetings.
2. Record and keep minutes of all OHSU Parent Organization Executive and General Board meetings.
3. Present a copy of the minutes to each Executive Board member prior to the next Board meeting and post a copy for the General membership on the OHSU Parent Organization blog or web page.
4.Coordinate with the OHSU Parent Organization President to prepare the agendas for all Executive and General Board meetings.
5. Post the date, time and agenda of all OHSU Parent Organization board meetings.
6.Keep all volunteer records.
7.Keep the OHSU Parent Organization blog or web page updated.
8.Maintain a current calendar of events for the OHSU Parent Organization.
9.Perform other duties as may be assigned by the OHSU Parent Organization President.
The Treasurer shall:
1.Attend all OHSU Parent Organization meetings.
2.Receive, deposit and disburse all monies of the organization.
3.Keep an accurate record of receipts, donations, and expenditures.
4.Obtain the two (2) authorized signatures required on each check.
5.Serve as an authorized signatory on all OHSU Parent Organization accounts.
6.Maintain and present a financial statement at each OHSU Parent Organization meeting.
7.At the end of the school year, the treasurer will prepare and present an approved written annual financial report to the incoming OHSU Parent Organization board.
8.Perform other duties as may be assigned by the OHSU Parent Organization President.
Article VIII. Meetings
1.General Board Meetings shall be held monthly. The President or President-elect must be in attendance. All OHSU Parent Organization members are invited to attend. General Board meeting times must be posted at least 24 hours in advance.
2.The General Board meeting in April shall include the nominations for the new Executive Board for the following school year. The elections for the new Board shall be held during the General Board meeting in May.
3.Special meetings may be called by the OHSU Parent Organization President as needed. The meeting time must be posted at least 24 hours in advance.
Article IX. Basic Policies
1.The OHSU Parent Organization Executive Board shall be the policy/procedure-making body of the organization.
2.The OHSU Parent Organization shall neither seek to direct the administrative activities of the school nor control its policies.
3.The OHSU Parent Organization shall be non-commercial, non-sectarian, and non-partisan. The name of the organization or names of any members in their official capacities shall not be used to endorse or promote any commercial interest, enterprise, political candidate, or any other purpose not appropriately related to the objectives of the organization.
Article X. Renewal and Amendment of the Bylaws
1.The bylaws shall be reviewed by the OHSU Parent Organization Executive Board at the beginning of each school year. They shall be presented every three years to the general membership to be reaffirmed by a majority vote.
2.Proposed amendments to the bylaws may be presented at any General Board meeting, provided the issue has been placed on the agenda prior to the meeting. The bylaws may be amended by a majority vote of the members present.